Important Documents

ACM 2021 W9.pdf

ACM 2023 W-9 Signed.pdf

MERGED: IRS Determination AND ACM Letter.pdf

Letter from ACM National recognizing Our Chapter as a Sub-Chapter for Tax Purposes

Letter from ACM National recognizing Our Chapter as a Sub-Chapter for Tax Purposes

Letter from IRS to ACM National Recognizing them and “listed” subchapters as nonprofit

Letter from IRS to ACM National Recognizing them and “listed” subchapters as nonprofit

Form 990G_2018 Tax Year.pdf

ACM Treasurer Guide.docx

Digestible information regarding our tax situation with the IRS

Digestible information regarding our tax situation with the IRS

Texas Sales and Use Tax Exemption Certification - Form for Tax-Free Purchasing in Texas

Texas Sales and Use Tax Exemption Certification - Form for Tax-Free Purchasing in Texas

Rowdylink form required before doing any fundraiser (except BestFest/DELS)

Rowdylink form required before doing any fundraiser (except BestFest/DELS)

Resources

• Treasurer GSuite account

• RowdyHacks Finance GSuite account (optional)

• Contacts

• Archives

• Past budget sheets

• ACM National Portal

• Bitwarden

• Form/contact method for requesting items

  • https://rowdyhacks.typeform.com/to/DItDLSBV

• Financial Responsibilities and Reporting Requirements - Chapter's Relationship to the IRS (acm.org)

• Corporate Sponsorship (acm.org)

• Vendors

  Types of Purchases

  Vendors

Breakdown of Assets

• Frost Bank account

Cost Centers

Milestone Responsibilities

• Open House
• T-Shirts
• Establish member rewards program/roadmap/giveaways
• ACM National Annual Report (IMPORTANT)

UTSA Disclosure of Solicitation Form

• UTSA Annual Checklist
• Annual Notes

Role Expectations

The Treasurer maintains The Chapter’s finances and bank account.

• Reimbursing individuals for expenses.
• Ensuring accountability for all fiscal transactions.
• Preparing The Chapter’s Annual Financial Report for presentation at an officer meeting and submission to ACM Headquarters.
• Tracking memberships and dues for The Chapter.
• Coordinating the collection of membership dues.

Officers Most Communicated With

• All Executive Council

• Technical Officer

• Media Officer

• Transfer of Ownership

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